Three weeks ago, I wrote a post on the need for people to be able to write a professional e-mail. Soon after that, the principal of my kids’ school sent out a long email riddled with grammatical and punctuation errors. Many of the teachers seemed quite embarrassed by it.
When we as authors get ready to submit or publish our book, we usually take great pains to proofread the text, whether we do it ourselves or hire someone else to do it. Even then mistakes slip through the cracks. But beyond your book, do you proofread everything you send? Or are you like the principal and just send something out without a second glance?
I have to say that I spend probably way too much time crafting my emails. I almost never jot off a quick message. I read and re-read it to make sure it says what I want it to say clearly. This actually is considered editing. It is the looking for grammatical and typographical errors that are considered proofreading. I typically give my email a once over for punctuation before sending it.
Now I can say for a fact that not all authors do the same. I get email correspondence all the time from authors for my Friday Featured Author spot. And then there are the submissions – especially the author interviews and author bios. Many times I see grammar, punctuation and style errors in these documents.
Now sometimes, I may make the correction such as italicizing the book titles, but often I don’t have the time to correct someone else’s work. I did put in paragraph breaks for the one author, who didn’t seem to think he needed any. This was on an excerpt, and I don’t know how he thought anyone would want to read this long block of text.
Both the emails and the submissions for my blog, in my opinion, should be proofread before submitting. These authors are putting their work out there for others to see. If I was a reader and I saw an interview riddled with mistakes in grammar and punctuation, I might wonder about whether the author’s books are this way too. (Of course, course I guess it could be reflecting poorly on me since it is my blog. I hadn’t think about that until just now.)
So my suggestion for authors is to proofread everything you write – from a quick email, to your interview questions, to your post on your own blog and of course your novel.
Some tips for proofreading:
- Take a break between writing and proofing
- Read the text aloud
- Read it backwards
- Use a grammar-checker – but don’t rely solely on grammar or spell check.
- Print out your text and proof it on paper versus the screen.
- Have someone else read it
As an author, you want to have the best image possible. To ensure that comes across to your associates and potential readers, please make sure you proofread all of your correspondence and anything meant for posting online.